If you are an active Gmail user, most likely you were facing the problem of limited Gmail storage at least once in your life. While it offers 15Gb of free storage for all its users, you may run out of storage quickly if you are using Google Drive and Google Photos frequently as they share this storage with your Gmail email account. In this article, you will find some tips on how to clean up your Gmail inbox and keep it organized. And if you follow at least a few of them, you’ll see how much time you’ve lost before, without using this knowledge.
Have you been using Gmail for a while or you are just thinking of creating an account in this email provider? Actually, it doesn’t matter. Though Gmail is one of the most popular email service providers, many people don’t know almost anything about its useful features and different organizational tips to see your Gmail account nice and tidy. As a result, you waste your precious time, trying to find the needed message, or just trying to figure out how to find a certain function in this service.
When you start using Gmail, you think that you will never use 15 Gb of storage in your entire life. But that’s a huge mistake. Each time we subscribe to newsletters and promotional emails, we don’t think about how many emails they’re going to send us every single day. And every day we make promises that tomorrow we will find time to unsubscribe from everything. But usually, we have no time for doing this. It’s boring, time-consuming, and often irritating. Chaos is growing and it becomes more and more difficult to organize anything there. To avoid mass coming promotional emails into your inbox, you can create a few Gmail accounts, each of them for a different purpose. For example, one for emails from colleagues and bank operations, another for friends and newsletters. You choose what suits the best for you.
Gmail differs from other email services. Here you can label your emails, which makes it easier for you to find them. There is a big choice of labels, like promotions, updates, social, and so on. You can create your label names as well and add colors to make the messages even more visible.
While cleaning your email messages manually, you may worry that perhaps this or that email you may need in the future. That is why you can archive emails, instead of deleting them. When you archive email, you just don’t see it in your main folder. And remember, that you are just a few clicks from finding them again in archived folder.
Set up filters for similar emails. Filters are like auto rules for new coming messages. With them, you can archive, delete, mark messages as spam and so on even without your participation. It’s useful when you want to perform an action to some groups of messages, for example, from a certain sender, on a certain project or topic, and so on. So now when you receive the messages from your colleagues with “need checking” in the subject, you can see all messages with the same subject line with the “need checking” label.
Now you know what to do if you are getting a notification that you will run out of free storage soon. Just start your inbox cleanup process using all the tips and tricks we’ve covered in this article.