Running a big institute like school is not easy. It has its own set of problems, and the biggest amongst them is the prevalence of the paper-based system. That’s right! Even in a world where technology is making a rapid advancement, many schools stick to the old paper-based system. It could be either due to lack of information, or they may not have found the right School Enterprise Resource Planning (ERP) system yet.
If you are managing a school, you would know how difficult it can get to maintain all the data in a proper format. But with school management software, it can be easily solved. It allows you to efficiently run a school by streamlining all your processes such as admission and fees, library management, etc.
Let’s look at some of the common issues every school faces and how you can solve them:
● Communication
The communication gap between students, parents, and teachers causes a lot of problems — one of the most common issues being the lack of discipline. To boost your pupils’ performances, it’s essential to effectively set up a proper communication channel, which most schools fail to do so.
But it can be addressed by implementing useful school management software. It connects various stakeholders, including teachers, parents, and students through mobile apps or web apps. The platform allows for seamless communication, and any information that has to be passed may instantly be shared using emails, instant messaging, or chats.
● Attendance Management
The next big thing is managing the attendance of both students and staffs. Poor attendance management not only affects the quality of education but also leads to poor tracking of workers productivity.
Maintaining attendance in the old, traditional way can be quite challenging. For starters, when there is a large number of students, it can be hard for teachers to retrieve the attendance of a particular student. Besides, it can get all confusing too.
That’s why the best way to avoid such menace is to start using attendance management software. It makes you go paperless and records attendance in real-time. In fact, many systems allow you to keep the parents inform through SMS and emails. So that they are aware of whether their children are attending school on a regular basis or not.
● Inventory Management
Managing a school means tracking and maintaining a large number of assets. There are libraries, hostels, transport service, food service, etc. that needs to be taken care of. It requires a lot of effort and time to handle their inventories.
School management software has several modules, including inventory management. It allows you to easily manage activities like, scheduling school buses, keeping records of library books, etc. from a single dashboard. It saves you time and effort and also reduces the chances of human error. Thus, it increases accuracy.
● Enrollment and Admission
Manually entering all the data into a paper can be a tiresome process, especially during the admission season. Plus, it can be hard to achieve your admission target if you don’t have a strategy in place to take care of the process.
One can avoid chaos and human-error by using a school ERP system. It helps align technology, processes, and people in such a way that it yields better results. Besides, once you have entered the student data, you can easily make amends to it in case you have to. In short, a school management software streamlines and automates the whole process of inquiry, application, admission, and enrollment for effective handling.
● Fees and Accounting
Taking care of finances is one of the most important aspects of running a school. It can get hard to keep track of where all your fund is being used. In fact, you also have to take care of staffs payroll and students’ fee collection.
Fortunately, a school management system makes it feasible to collect and record payment data easily. It connects you with various stakeholders, including trustees, parents, teachers, and students, in a seamless way. With its built-in accounting module, it efficiently manages and takes care of your finances.
● Data-Driven Decision Making
Instead of making decisions solely based on observation and intuition, it’s better to consider hard data as well. Firstly, it helps us to take a smarter choice, and secondly, it helps us improve based on real data and not opinions. That’s why you are in for a treat with a school ERP system.
A school ERP system is a store of data, and it can run a quick analysis. Those reports can help you find out flaws in your system and let you know where it needs improvement. Thus, using data to make decisions can increase the efficiency of handling a school.
● Security Concerns
Apart from everything else, the most important concern of any school is its students’ safety. Security is a priority for every school, which can be improved by installing a school management system. What it does is that it connects students, teachers, and parents over the system. Some dedicated modules allow parents to live track their kids. It ensures complete safety and makes parents less worried about their child’s safety.
Final Thoughts
The bottom line is that school management software is a solution to any kind of problems an education institution faces. There are many vendors offering school management system, which can get quite confusing.
Do your research before you select the final one so that you are able to run a school without any trouble.