Successful Pillars For Preparing A Sales Tax Returns


Tax compliance requires proper documentation and seamless communication with the taxing authority. These two practices become very important for the taxpayers as this will help the taxpayer with the proper tax returns.

For a new business owner, a tax return can be very hard to understand. Sales have different factors that affect the procedure. Hence, if you are not aware of the facts, you will not be able to file proper tax returns.

With that being in mind, we have come here to demystify the preparation of the tax returns and help with sales tax.

Pillars Of Sales Tax Preparation

Every state has its own jurisdiction to follow when it comes down to the sales tax returns. However, the fundamentals remain the same. Here we will talk about those fundamentals. These fundamentals will guide you to prepare to file tax returns and will be effective no matter from which state you belong.

So what are we waiting for? Let’s hop on to the pillars.

1. Choosing The Right Form

We have seen that most states send their taxpayers with pre-printed tax returns. These forms and the corresponding tax are determined by the date based on the information you had given at the time of registration. However, for the e-fillers, the system is changed.

If you do not know the details of registration or by anyhow lost the documentation, you can contact the responsible authority to fill you in all the details. The information that determines your tax returns are:

  • Business type.
  • Business infrastructure.
  • Locations.
  • Generated Revenue.
  • Collected sales Taxes.
  • Due Dates

There are other factors as well that affect taxation, but those are minors and changes with the situation. 

2. Entering The Data Into The Form

Sales tax returns start with the reporting of gross sales. Determining the gross sales value can be challenging because this data is set by the indication of the states and can differ with the amount of information you have with you. Some states even feel that companies’ gross sales should consider all the sales related to the company and the sales made under the company’s jurisdiction.

Once the gross sales are determined, companies are now allowed to claim a deduction on the sales tax returns. These deductions can only be made under the sale jurisdictions. Some standard deduction is as follows:

  • Sales for resale.
  • Sales of exempted products.
  • Sales to exempt organizations.
  • Sales shipped outside the jurisdiction.

3. Meeting Due Dates

Once you are registered as a taxpayer, you need to make sure that your tax returns are before the due date of time. After your registration process, you will get to know how frequent you need to be with the tax returns. The common frequencies are quarterly or monthly. However, if your business is on a small scale, you can even pay tax annually.

The due date of the sales tax returns might vary with the jurisdiction and state you are living in. Most commonly, these dates are very close to the closing of the months. 

4. Filing Tax Returns

Well, most taxpayers use online portals to file their tax preparation. However, there are still authorities that accept paper formats. Though the paper format tax liabilities are for businesses with low income and tax liabilities, every state has its own form and must be used the same for filing tax returns.

In the case of online portals, the authorities’ most common approach is to allow the taxpayer with an online form on their official website. Businesses can fill-up the form online and can submit as well. In the same cases, you can even upload the web data onto your form as documentation.

Sales Tax Return: A Continuous Cycle

Preparing and filing sales tax returns is the core part of sales compliance. It is critical that you are right with the process. After all, this is not a one time job. You have to repeat this very thing every year. We hope that this article was helpful enough to enlighten you on the matter of sales compliance.